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Free email signature generator

Create a professional email signature for Gmail, Outlook and Apple Mail in a minute. No account needed.

1Your details

Paste a public image link (PNG or JPG, ±200px wide). Uploaded files don't work in email signatures.

2Social media and WhatsApp

3Design

Color

Preview
Tomark@customer.com
SubjectRe: Question about my order

Hi Mark,

Thanks for your message! Your order shipped today and will arrive tomorrow.

Kind regards,

Emma Johnson
Customer Success | Acme Store
1 High Street, London
Made with Bugalou

Everything stays in your browser. We don't store your details.

How to add it

  1. 1In Gmail, click the gear icon and choose 'See all settings'.
  2. 2On the 'General' tab, scroll to 'Signature' and click 'Create new'.
  3. 3Paste your signature (Ctrl+V or Cmd+V) and click 'Save changes' at the bottom.

What to put in an email signature

Name and job title

So the recipient knows right away who they're dealing with.

Company name and logo

Recognizable and professional, especially in a long email thread.

One or two ways to reach you

Phone and website are enough. Your email address is already in the sender field.

Social media or WhatsApp

Useful if customers reach you faster there. Only add channels you actually keep up with.

Email signature examples

Looking for an email signature example? Here are three signatures for different roles. Pick the design in the generator above and fill in your own details.

Customer service

Short and friendly, with WhatsApp for customers who prefer to message.

Emma Johnson
Customer Service | Acme Store

Sales and account management

With a direct number and LinkedIn so prospects can find you easily.

James Carter
Account Manager | Northside Wholesale Ltd

Freelancer

Compact on one line, ideal for one-person businesses.

Sophie Turner · Photographer | Sophie Turner Photography

How to add an email signature in Gmail, Outlook and Apple Mail

First click 'Copy signature'. Then paste it into your email client's signature settings.

Gmail

  1. 1Click the gear icon at the top right and choose 'See all settings'.
  2. 2On the 'General' tab, scroll to 'Signature' and click 'Create new'.
  3. 3Paste your signature and select it under 'Signature defaults' for new emails and replies.
  4. 4Click 'Save changes' at the bottom.

Outlook (web and new Outlook)

  1. 1Click the gear icon and go to Account › Signatures.
  2. 2Click 'New signature', give it a name and paste your signature.
  3. 3Set it as the default for new messages and for replies and forwards.
  4. 4Click 'Save'.

Outlook for Windows (classic)

  1. 1Go to File › Options › Mail and click 'Signatures'.
  2. 2Click 'New', name the signature and paste it into the edit box.
  3. 3At the top right, choose the signature for 'New messages' and 'Replies/forwards' and click 'OK'.

Apple Mail (Mac)

  1. 1Open Mail › Settings › Signatures and select your account.
  2. 2Click '+' and untick 'Always match my default message font'.
  3. 3Paste your signature into the right-hand box. Mail saves it right away.

Phone (iPhone and Android)

  1. 1The Gmail and Outlook apps have their own, simple mobile signature. You'll find it in the app's settings, under your account.
  2. 2Add your name, job title and phone number there. Logos and formatting are often dropped on mobile.
  3. 3Send a lot of email from your phone? Choose the 'Compact' design, which stays readable as plain text too.

What does an email signature legally need to include?

In the UK, limited companies must show their registered company name, company number, place of registration and registered office address on business emails. Many companies put these details in the signature or in a small line below it.

Rules differ per country. In Germany, for example, business emails must include the legal form, registered office, register court and registration number. If in doubt, check with your accountant.

Tips for a good signature

  • Keep it to four to six lines. A signature isn't a full business card.
  • Use one accent color, ideally your brand color.
  • Keep your logo small: around 64 pixels wide is enough, also on mobile.
  • Skip inspirational quotes and long disclaimers unless you need them.
  • Use the same signature across your team so you come across as one company.

Frequently asked questions

Is the email signature generator really free?+

Yes. Create as many signatures as you like, no account needed. Your details stay in your browser and are never stored.

Does the signature work in Gmail, Outlook and Apple Mail?+

Yes. The signature is built with tables and inline styles, the markup every major email client supports. Click 'Copy signature' and paste it into your email client's signature settings.

How do I add my logo?+

Paste a link to your logo, for example from your own website. Email clients don't show uploaded files in a signature, so a public image link works best. Use a PNG or JPG about 200 pixels wide.

What should a professional email signature include?+

Your name, job title and company, plus one or two ways to reach you, such as phone and website. Keep it short: four to six lines is enough. A logo and social links are a plus, not a must.

Can my whole team use the same signature?+

Yes. Create a signature for each colleague with the same design and color. If you work from a shared inbox like Bugalou, you set a signature per team member that's added to every email automatically.

More on business email

Out of office message examplesHow to add a shared mailbox in OutlookWhat does CC mean in email?Apology emails to customers: templatesAll your email in one shared inbox with Bugalou

One signature for your whole team

In Bugalou you answer email, WhatsApp, Instagram and live chat from one shared inbox. Every colleague gets their own signature under every email.

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