Schedule appointments, automatically confirmed
Create appointments from your inbox, instantly send a confirmation email to your customer, and receive automatic reminders. Synced with Outlook.
Subject
Introductory call
Date
Mon May 12, 2026
Time
10:00 – 11:00
John Davis
john@example.com
Confirmation email sent
via info@yourcompany.com
Never miss an appointment again
Automatic confirmation emails
As soon as you create an appointment, Bugalou instantly sends a professional confirmation email to your customer from your own email address.
Custom reminders
Set reminders from 30 minutes to 2 days in advance. Customers receive an automatic reminder — you don't have to do a thing.
Synced with Outlook
All appointments are automatically added to your Outlook calendar. Changes are synced instantly.
Cancellations and reschedules communicated automatically
If an appointment is rescheduled or cancelled, the customer instantly receives an email notification.
Automatically confirmed
Missed appointments
To create an appointment
Outlook sync
Appointment booked in 3 steps
From creating an appointment to confirmation in your customer's inbox in under 2 minutes
Create the appointment
Open the planning section in your Bugalou dashboard, choose a contact, set the date and time, and optionally add a location or note.
Customer receives confirmation
Immediately after creating the appointment, Bugalou automatically sends a professional confirmation email from your own email address. No manual action required.
Reminder sent automatically
At the moment you configured — 30 minutes, 1 hour, or 1 day in advance — the customer automatically receives a reminder. You don't need to think about it.
Own delivery? Fully automated.
Schedule delivery appointments, track them live, and always keep customers informed — with a professional Track & Trace page in your own branding.
Mark as delivery
Turn any appointment into a delivery with a single toggle. Track & Trace is instantly enabled.
Update status in one tap
Set the status to Out for Delivery, Delayed, or Delivered — directly on the appointment card, even on mobile.
Automatic customer emails
Customers automatically receive a branded email for every status update, including the Track & Trace link, sent from your own email address.
Upload proof of delivery
Upload a photo as proof of delivery. Visible to the customer on the tracking page with a timestamp.
Tracking page in your branding
Customize the customer page with your logo, colors, contact details, and custom email templates.
Customer rating after delivery
After every delivery, a 5-star rating form automatically appears on the tracking page. Ratings are instantly visible in your analytics dashboard.
Delivery #ORDER-1234
Out for deliveryExpected
Today · 2:00 – 4:00 PM
Need to manage deliveries on the go?
Planning works fully on mobile
Open Bugalou on your phone, see today's deliveries, and update the status with one tap — perfect for delivery drivers.
Start for freePopular use cases
Discover how businesses across industries use planning
Service providers & freelancers
Easily schedule client calls, intake meetings, and follow-ups. The customer instantly receives a confirmation and reminder.
- Intake meetings
- Consulting calls
- Follow-up appointments
Sales teams
Link appointments to contacts in your inbox. Assign to a team member and track everything in one view without switching between tools.
- Demo appointments
- Proposal reviews
- Contract signings
Healthcare & Wellness
Automate appointment confirmations and reminders for patients or clients. Reduce no-shows with timely email notifications.
- Consultations & check-ups
- Reminders for high no-show risk
- Follow-up appointments
Frequently asked questions
Everything you need to know about planning & appointments
Which email address are confirmation emails sent from?
Can I choose when the reminder is sent?
Will appointments sync with my Outlook calendar?
Does the customer receive an email if the appointment is cancelled or rescheduled?
Which plan includes planning & appointments?
Can I assign appointments to a specific team member?
Ready to automate your appointments?
Start for free today and send your first automatic confirmation email
